Installing EasyChair for your conference is easy. You do not have to download or configure software or arrange backup procedures yourself. All you have to do is to fill out a simple form. The reason for this is that we host all conferences on our server and use our own backup, recovery, mail sending and other procedure. As far as the users are concerned, EasyChair is simply a Web service.

This page describes the installation process of EasyChair in detail.

Request

If you want to use EasyChair for a conference, you should request an installation first. To do so, click this link.

Confirmation

When you submitted your request, you will immediately receive a confirmation by email. The email will be sent to the address you specified. If you do not receive it within a few minutes, it is likely that your mail server either rejected it or put it in your spam folder. If this happens, please check the spam folder or contact your system administrator.

Verification

We check the information you specified. We have to do this for security reasons. The verification process can take anything between a minute and 12 hours. On the average it is less than 2 hours. Normally, requests made during the night time in the UK are processed slower.

When we verified your request, you will receive a notification by email. The majority of our requests are granted. However, if we have insufficient information we may ask you some questions about your conference, again by email. You should check your mailbox for a notification from us.

Initialization

If your request is granted, the notification email from us will contain instructions on how to initialize your conference. This amounts to filling out another simple form. You will also need an EasyChair account to initialize a conference.

When you initialized the conference, it is ready to accept submissions. You will be the first chair (administrator) of your conference. You will receive instructions from EasyChair about configuring your conference.

Support

If you or your conference authors and reviewers need support, you should apply for a license that includes our helpdesk feature by using the menu item "License management" in the EasyChair menu.

Ready?

Click here to make an installation request.