EasyChair Licenses

Currently, EasyChair supports three different kinds of licenses. Their features, comparison and prices are shown in the table below. There are restrictions on the number of free licenses that can be issued to a single conference, click here for details.

When you initialize a new conference, it will be automatically given the free license. To apply for a non-free license, chairs should follow menu items <Conference acronym>->License Management.

When your license application has been approved, we will issue you an invoice. You can pay your license fee online by a credit card or by wire transfer. The invoice will contain payment details, including the link to the online payment, our bank details and (when applicable) our and your VAT numbers.

If you are a professional conference organiser, society or company organizing a large number of conferences every year, we can discuss a special license arrangements for you. Contact us if you would like to discuss license-related matters.

Features Included in Licenses

The table below shows features included in various licenses. Click on the features column for more explanation. Note that here are restrictions on the number of free licenses that can be issued to a single conference, click here for details.

Use of colors: executive license required, professional license required, special agreement required.

FeatureFreeProfessionalExecutive
hosting and support
hosting on a high-performance server
data backup and replication
encrypted (secure) access only
access to demo version
helpdesk and technical support
miscellaneous
import of configuration from other conferences
branding
authors and submissions
maximal submission size20M50M100M
support for anonymous submissions (double-blind reviewing)
customized submission types
author notification
invitation-only submissions plugin
instruction for authors
custom fields in the submission form
templates for authors
multiple file uploads
audio, video and zip file uploads
terms and conditions for authors
program committee and reviewing
event log
watchlist
online discussion of submissions
flexible access models for reviewers
senior program committee model
leading reviewer model
subreviewers
conflict of interest
author response (rebuttal) phase
program committee invitations
submission topics
customized decisions (acceptance types)
customizable evaluation criteria
statistics
email to authors and program committee
custom review forms
multi-track suport
advanced conflict management
special reviewing models
paper bidding and review assignment
paper bidding
automatic submission assignment to reviewers
manual submission assignment to reviewers
constraints on paper assignment
assignment upload
data export
Excel and/or CSV data export
email management
email log
email templates plugin
proceedings
proceedings creation
Springer LNCS proceedings
EasyChair proceedings
program and page generation using EasyChair Smart Program technology
program generation and publishing
page editing
talks and sessions editing
assignment of talks to sessions
scheduling constraints
session chair handling
room handling
program manager handling
automatic schedule analysis
scheduling suggesions
solutions
list of events
email to managers, authors, and session chairs
multi-conference program generation
program page templates
program download

License Comparison

The table below compares our licenses. Click on the features column for more explanation.

Featurefreeprofessionalexecutive
maximal submission size20M50M100M
import of configuration from other conferences
branding
invitation-only submissions plugin
instruction for authors
custom fields in the submission form
templates for authors
multiple file uploads
audio, video and zip file uploads
custom review forms
multi-track suport
Excel and/or CSV data export
program generation and publishing
helpdesk and technical support
email templates plugin
advanced conflict management
assignment upload
terms and conditions for authors
special reviewing models
multi-conference program generation
program page templates

Prices

Prices for all non-free licenses are based on the number of submissions and are summarised in the following table. All prices are in Pounds sterling (GBP).

submissions0-5050-100101-150151-200201-300301-400401-500each 100 submissions over 500
professional90.00135.00180.00230.00320.00405.00485.0080.00
executive175.00270.00360.00450.00625.00800.00965.00165.00

Multiple Licenses for a Single Conference

Please note that we do not give free licenses to a conference using more than one EasyChair installation. For example, if you would like to have one installation for regular papers and a separate installation for posters, both must use a non-free license. Similarly, if you would like to have separate installations for your tracks, all of them must use non-free licenses.

We make an exception for workshops. We do not consider workshops colocated with a conference as part of the conference, so they can use free licenses.